Twilight Markets - Market Stall Terms and Conditions

Please Read and Consider the following Terms and Conditions prior to registering for a stall (at the bottom of the page).

SCHEDULE 1: Stall Sites – General

1. Submission of this application (including acceptance of the terms and conditions) and acceptance by Council does not constitute an approval to participate, unless otherwise advised by Council in writing.
2. The activity is only permitted at the Charters Towers Twilight Market & Film Festival on Friday, 30 September 2022 during the hours of 3pm - 10pm.  Any times or dates outside of this event will require a new permit.
3. A site map depicting your approved location will be emailed to the email address supplied prior to the event date.
4. Your site must be set-up in the allocated position nominated on the site map by 5:45pm.  All infrastructure and equipment is to be kept within the boundaries of your site.  No spillage onto adjoining sites is permitted.
5. All stallholders must behave in a professional manner.
6. People under the age of 18 years are not permitted to operate a stall unless accompanied by a supervising adult or person over the age of 18 years.
7. Stall holders must be neatly attired and due to safety regulations closed in shoes must be worn at all times.
8. The approval holder must protect the safety of persons who may be involved in, or affected by, the activities authorised.
9. It is not permitted to display ‘trade logos’ (eg. Holden, Coca Cola, etc.) without prior approval from the Event Coordinator.
10. The event organisers retain the right to enter upon the site of any stallholder at any time and remove any article, sign, picture or printed matter which in the event organiser’s opinion is either not eligible for display or considered offensive.
11. Public Liability Insurance – The approval holder must ensure that the insurance policy submitted to Council with the application is maintained for the entire duration of the activity.
12. The approval holder must indemnify and hold harmless the Charters Towers Regional Council, its servants and agents (the indemnified) against any claims, for any personal injury, damage or otherwise howsoever occurring in connection with your participation.
13. Approval holder must acknowledge that they have secured the necessary permits relative to their stall. (e.g. food handlers have a licence etc.)
14. It is the responsibility of the approval holder to ensure that they or their staff members have a Blue Card (Working with Children) if necessary.
15. A refund is only available if Council terminates or cancels the event.
16. Charters Towers Regional Council reserves the right to advertise or promote the Stallholder in connection with the Twilight Market & Film Festival and the Stallholder consents to Charters Towers Regional Council taking and using photographs or digital images which may contain images of the Stallholders’ produce or image.

Safety

17. The approval holder must ensure that the undertaking of the activity does not create a safety risk.
18. The approval holder must ensure that sufficient room is maintained for pedestrian traffic at all times.
19. Permitted infrastructure is restricted to marquees, tables and chairs.  Other infrastructure may be approved by the Event Coordinator.
20. Tables must be of a nature that legs do not protrude outside of the table top permitted so as not to constitute a potential trip hazard.
21. Tent/Marquee ropes and supports, electrical leads or other potential trip hazards of whatsoever nature shall be positioned or clearly defined in such a manner as to avoid a hazard.
22. Tent/Marquee must be secured with weights – TENT PEGS ARE NOT PERMITTED.
23. The approval holder must ensure that all equipment used is erected and secured safely and in accordance with manufacturer’s specifications.
24. The approval holder must keep and maintain all facilities and equipment used in good working order and condition and in a clean and sanitary condition.
25. Stallholders are responsible for the security of their designated site and the security and safety of any property of Council in or around their designated site.
26. The approval holder must promptly rectify any damage or loss of amenity to a local government controlled area or road caused by the undertaking of the approval/stall holder's activity.  This includes, but is not limited to, any damage to items such as furniture, equipment, fittings, irrigation, pipes, fauna, flora, lawns and grassed areas.
27. The approval holder is responsible for the removal of all waste generated from their activity.
28. Limited power is available.
29. ALL electrical leads and equipment must be tested and tagged by a qualified electrician.
30. In any instance where an electrician is required to tag any lead or equipment that has not been tagged or has an expired tag, approval holders will be required to pay for such.
31. All equipment and leads must be made available for inspection.
32. No double adapters are to be used (power boards are accepted).
33. Electrical cords and power boards must be kept where they cannot come into contact with liquids and must not pose a fire or electric shock risk at any level.
34. Appliances are not to be near flammable materials or vapours.

Vehicles

35. Vehicle access for loading and unloading of goods is available only between 3pm and 5:30pm unless a variation is approved by the Event Coordinator.
36. No vehicles are allowed to remain in the Market Precinct after unloading/loading vehicles.  The entire Market Precinct is closed to vehicular traffic from 5:45pm.